Data Protection and Privacy Statement

The National Institute for Health Research (NIHR) Research Design Service East of England Data Protection and Privacy Statement

The Research Design Service East of England (RDS EoE) is funded by the NIHR to provide research design advice in health and social care research in the East of England.

The RDS EoE complies fully with the EU General Data Protection Regulations.

Who we are

The Research Design Service East of England (RDS EoE) is funded by the NIHR to provide research design advice in health and social care research in the East of England.

The RDS EoE complies fully with the EU General Data Protection Regulations. 

How we use your information

When you contact us we will ask you for your contact details, which include your name and a method of contact such as your address. This personally identifiable information is stored securely by RDS EoE and only members of RDS EoE staff are able to access this information. No personally identifiable information provided to RDS EoE will be passed on or otherwise distributed to any third party (any organisation or person outside the RDS EoE) by RDS EoE staff except where individual consent has been sought and granted or there is an overriding statutory obligation to do so.

Your contact details and information regarding your proposal are collected to facilitate our advice provision. All information that you provide us with will be treated in the strictest confidence.

RDS EoE staff may also ask you for other details which may include, for example, your occupation and the organisation at which you are employed. These details will be used for various analyses of the service and in reports to other organisations. The information presented from the analyses will be anonymous and will not be linked to any personally identifiable information.

You will be asked to share your final application with us before it is submitted for funding, again in confidence. This is future for reference, our own internal evaluation and service improvement.

You will be asked to let us know about outcomes of your research application(s). All publically funded projects funding panel minutes and decisions are made publically available and all successful applications are made available via the Europe PubMed Central (Europe PMC). If we are unable to obtain an outcome from you then we will use publically available sources, such as Europe PMC or information gained from funders to determine an application’s outcome.  We use this information to help improve our service and to help inform our advice in the future as well as to report how our service is performing to our funders, the NIHR.

The legal basis for our use of your information is that it is necessary for our contract with you in order to provide you with this service.

How to contact us

If you wish to contact us to ensure that your contact details are correct and up-to-date or to ask for your contact information to be removed from our records, please contact:

Central Co-ordinator
Research Design Service East of England
School of Health and Human Sciences
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ

Tel:  01206 874856

E-mail:  rdsc@essex.ac.uk

If you have questions about rights under legislation, you can also contact Sara Stock, Information Assurance Officer, University of Essex, Wivenhoe Park, Colchester, CO4 3SQ.

Tel:  01206 874853              E-mail:  DPO@essex.ac.uk

Should you have any complaint about the way that RDS EoE processes your personal information you can make a complaint to the Information Commissioner by visiting: https://ico.org.uk/concerns/ or by writing to the Commissioner at: The Information Commissioner, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

How long will we keep your data?

Whilst your proposal is ‘active’ within the Research Design Service process we will regularly check your contact details are up-to-date and maintain records of your most recent details in our secure database.

Your contact information will be removed from our records, one year after the end of the RDS EoE contract period (currently one year from 30/09/2023), unless the information relates to a financial transaction when we are obliged to retain it for up to seven years for auditing purposes.

This Data Protection and Privacy Statement is subject to review and we will post details of any changes on the data protection section of our website.  This will help ensure that you are always aware of what personal information we collect, how we use it, how long we will retain it for and under what circumstances, if any, we share it with other parties.

Google Analytics and cookie use

This website uses Google Analytics to allow the RDS EoE to understand how visitors interact with the website in order to improve and tailor the website to its audience. No personal data is collected.

Google Analytics use traffic log cookies to gain information about the use that is made of pages on our website. We use the information from cookies to generate reports on the usage of our website which are used for evaluation and analysis. The purpose is to improve our website by tailoring it to the needs of users. No data specific to any identifiable user is retained. For more detail on the information collected by Google Analytics, including its use of cookies, please visit the Safeguarding your data.  More information about cookies used by Google Analytics can be found on the Google Analytics Website.

To provide website visitors more choice on how their data is collected by Google Analytics, Google have developed the Google Analytics Opt-out Browser Add-on. Installing the add-on allows users to stop the browser sending information about their visit to Google Analytics. Further detail can be found here.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. You should be aware that this may prevent you from taking full advantage of this website. If you wish to restrict or block cookies set by this or any other website, you can do this through your browser settings. The Help function within your browser should tell you how, or contact your local IT support for advice.

Please also see further detail regarding our host the University of Essex.